IBM Maximo Asset Management

The Assets module allows you to monitor and manage asset data throughout the whole life cycle of the assets, from the planning of a purchase to the writing-off.
The asset data can contain information about suppliers, the asset transfers, performance, idle time, expenses (maintenance and repairs), asset spare parts, etc. For more convenient work, any kind of documents can be attached to the asset profile, such as the construction documentation, the assembly scheme etc. Besides, for each asset it’s possible to keep the historic record on the installations and transfers of equipment (the time it was at a warehouse, at repair facilities and at the manufacturers’), the history of the asset performances, the record on the tasks performed on the equipment, its inventory characteristics, PPM, idle time history, etc.
The system allows you to differentiate access to information: each user can work only with the part of information they are authorised to view and edit.

The module supports all kinds of equipment maintenance (scheduled and emergency). To optimise technical specialists’ work, the system allows creating a schedule of the equipment repairs and maintenance for a specific time period (a month, a year, on a specialist demand) using the patterns of typical works. The schedule can be created automatically as well when predefined counter readings have been reached, or based on the frequency of works.
In case of the equipment failure or defect, the system allows you to inform the appropriate service about the accident, to plan repairs (or to fix the defect), to assign the performers and people in charge, to check the availability of the necessary spare parts, materials, tools and make sure they will be provided, to record the results of work and the repair costs, etc. The created Job Assignments can differ in their kind (scheduled or emergency), type (maintenance, major repair, running repair, medium repair etc), the level of criticality, the required time, operations and resources (human and material).

This tool allows you to describe and customize the company business processes. It assigns a document (Job Assignment, Purchase Request, etc.) to a specific employee or a group of employees, enabling them to accept or decline the offer. If a process participant represents a contracting institution, the task is assigned via e-mail. After it, the person in charge should accomplish the assigned task, for example: 'Check the Request, correct the discrepancies if any, make the changes and pass it on to the next stage'.
The use of statuses allows you to track the current stage of the preparative works, reconciliation or accomplishment.

This module allows end users to create maintenance requests and send them to the Support team. The users can report a problem or the necessity of changes, for example: 'Please fix a network printer error', or 'Please install additional software to a user’s PC'. In addition, the end users can control and adjust the requirements of the yet-to-receive services.

The solution functionality allows you to track material resources related to the company assets. The system allows you to keep the record of information on the assets and their movement, as it monitors the spending and supply of the materials in real time.

This module allows you to manage contractual relationships with the suppliers of materials and services. You can create purchase contracts, licensing agreements, rental agreements, lease contracts, warranty agreements, employment agreements, framework agreements, and track their implementation. In addition, it's possible to manage any of your own types of agreements.

The Purchasing module enables you to customize every stage of the purchasing of assets, materials and tools flexibly and easily. The functionality also allows you to keep record on the purchasing of commodities etc. without automating the whole Purchasing process, i.e. when the purchasing is run in another system integrated with IBM Maximo. The platform can be easily integrated with corporate systems like Oracle or SAP as well as connected with online trade venues and telemarketing systems.