Project for Hlebprom

Implementation of a cloud-based business management system


Task
Upgrade the entire management system of the holding, including its regional branches, sales and logistics, with one unified ERP
Closing date
May 2016

Project goals

Automate the business processes related to managing the company and its regional branches, sales and logistics
Replace autonomous IT solutions employed by the separate branches of the holding with a single unified management system
Improve the quality of the aggregated information and the speed of its retrieval across the holding
Improve the forecasting and planning of business processes within the company
Centralize master data management
Reduce the expenditure on IT infrastructure maintenance

Project features

Hlebprom's 18 sales offices all over Russia that differ with their management systems and capacities are now working within the unified ERP
The system is being used by 300+ employees in the head office and regional branches
The ERP was deployed in the cloud which enabled the company to merge the scattered databases of its remote branches and thus get 4 databases instead of 18
The processes that got automated include sales, reporting, inventory management of finished goods, logistics, and document interchange with contractors
The ERP was integrated with the online store and the mobile trading system
The data on the regional branches is being aggregated in the same unified database where the master data is being managed
The ERP implementation was tailored to the client's business specifics (demand seasonality, etc.) and to its figure trends such as the number of branches and the amount of operations
User support that took into account different time zones was provided 24/7

Results

Results
A single unified solution to manage the dispersed structure of the holding
Results in figures

1

million rubles (~14 thousand euros on the closing date) is being saved monthly thanks to the automated reporting
Results in figures

2

The data on the current sales is retrieved twice as fast as before
Results in figures

90

The consolidation of corporate reporting on all of the company subdivisions takes just 90 minutes

Feedback

«The unified system on Microsoft Dynamics AX 2009 platform allows OJSC "Hlebprom" to carry out over 10 thousand shipments of goods daily all over Russia, and to plan over 500 trips by the corporate and leased vehicles daily. The unified ERP system has also helped us resolve a number of administrative tasks, as now we can retrieve aggregated data more rapidly, find and analyse managerial information in time, and therefore build the plans and forecasts of higher accuracy».
Yaroslav Shadyrya, IT Director at OJSC "Hlebprom"

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